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Electronic invoice is an invoice that is issued, sent and received in a structured XML format. This structure allows it to be processed electronically and automatically by the Romanian E-invoicing system, RO E-Factura.
When the validation is completed, the system automatically generates a response and, if the validation is successful, the signature of the Ministry of Finance will be applied. This ensures that the content of the invoice has not been altered.
The paper version will be allowed until 30 June 2024, except in the case of both the supplier/provider and the recipient are registered in the e-Invoice Register.
From 1 July 2024, based on the amendment of Article 319 of Law no. 227/2015, only invoices issued electronically in XML format and transmitted via the national system on electronic invoicing RO E-Factura, will be accepted for registration by the recipient – taxable person established in Romania, in B2B relationship.
The deadline for submitting invoices to the national e-Invoice system is 5 working days from the date of issue of the invoice, but no later than 5 working days from the deadline for issuing the invoice provided for in Art. 319 para. (16) of Law no. 227/2015. Failure to comply with the provisions constitutes a contravention and is punishable by a fine. As an exception, no penalties are applied from 1 January to 31 March 2024.
Thus, non-compliant entities risk fines and rejection of the VAT deduction.
Taxpayers should prepare early to meet these obligations.
Deveho and Sage X3 are ready to respond to the new E-Invoice reporting system.
The Romanian E-invoice is reported in XML format, according to RO_CIUS standards.
There are different sections of the XML file: invoice introduction, supplier, customer, payment method, payment term, fees and invoice lines (details of products and/or services).
E-invoices should be archived and kept for at least 10 years, both by the issuer and the recipient.
For a successful generation of the XML file for the e-Factura, according to the structure provided by ANAF, a significant number of mappings are required. Most fields in the E-Invoice accept only strictly defined values. Therefore, there must be a proper mapping of Sage X3 data to the relevant fields in the RO e-Factura.
For example, nomenclature codes, CPV codes, B2B or B2G transactions, address, invoice type, payment method, units of measure, etc.
L’adoption de la facturation électronique (ou E-invoicing) va accélérer le recouvrement et réduire les coûts de gestion des factures de toutes les entreprises. C’est quoi, une facture électronique / facture numérique ? Et à quoi sert de tout changer pour aller vers la dématérialisation des factures ?
Les entreprises modernes ont besoin de rapidité et d’agilité, à commencer par les systèmes financiers et comptables qui sont la pierre angulaire de toutes les opérations.
L’environnement économique récent s’est considérablement complexifié, mettant en évidence un besoin croissant de réactivité à l’ère du numérique, mais les systèmes de gestion peinent encore à s’adapter aux évolutions des besoins des entreprises.