In France, electronic invoicing is part of a move towards paperless transactions. From July 2024 in France, all businesses, whatever their size, will have to be able to receive invoices in electronic format. This project is being led by the French government, with the aim of simplifying the invoicing and payment chain and optimising VAT collection.
It will have a major impact. So it’s vital to understand how electronic invoicing will affect businesses.
We can talk about a massive increase in paperless exchanges.
Schedule of issue and reception obligations in France*
*Updated schedule (in Nov 2023) in the article E-Invoicing: Agenda Updates, What’s new?
To make it easier for companies to comply, management solutions are moving towards greater automation of data entry, import of bank data and paperless invoicing.
An electronic invoice must fulfil two conditions:
Electronic invoicing involves two major changes:
What will change for businesses?
Two formats will be in circulation:
Platforms will emerge to enable businesses to benefit from e-invoicing in a simple and secure way.
For businesses, the adoption of electronic invoicing will primarily mean lower costs:
Simplified reminders, fewer disputes, automated invoice reconciliation, traceability of invoice processing and instant access to archived documents all help to reduce the cost and processing time of dematerialised invoices.
The Forum National de la Facture Électronique estimates that the productivity gain is 1/3 for the supplier and 2/3 for the customer.
The 6 advantages of the electronic invoice circuit
The French tax authorities offer three options for guaranteeing the authenticity of the origin, integrity and legibility of the electronic document:
From 1 July 2024, all businesses will have to:
It will therefore no longer be possible to ask your suppliers for paper invoices or simple PDFs.
What will change when it comes to issuing invoices?
From 1 July 2024 in France, for the largest companies, and progressively until January 2026 for the others, all companies will have to:
Electronic invoices must be stored in their original computer format. Archiving involves storing them in a digital safe, sealed and time-stamped.
4 electronic invoicing methods will be accepted:
As with the transition to DSN and PAS, the introduction of electronic invoicing will require changes to the functionality of management solutions.
As soon as the French government publishes the specifications, the Sage and Deveho Consulting Group R&D teams will get to work on upgrading the solutions involved in the invoicing process.
The only solution for obtaining these functionalities under Sage X3 will be version v12 accompanied by the latest update.
Sage is working upstream and in collaboration with all the players in charge of the reflection: within the framework of the SDDS association (Simplification et Dématérialisation des Données Sociétés), within the FNFE-MPE (Forum National de la Facture Électronique et des Marchés Publics Électroniques).
It is possible to anticipate major transformations in terms of organisation by putting yourself in marching order around 4 major axes of reflection.
There is real potential in the Data, which will encapsulate a certain amount of information not previously entered in the accounting system.
One of the main objectives of electronic invoicing is to ensure that the data is recorded in the information system in real time and processed on an ongoing basis to maintain visibility over cash flow and other management elements.
In conclusion, electronic invoicing is an unavoidable and useful development that requires companies to adapt their invoicing practices. Committed to simplifying management for all businesses and supporting them in the digitalisation of all their processes, Sage has been involved from the very start of the reform to support its customers with complete peace of mind.
Do you have any questions? Get ready for electronic invoicing!
L’adoption de la facturation électronique (ou E-invoicing) va accélérer le recouvrement et réduire les coûts de gestion des factures de toutes les entreprises. C’est quoi, une facture électronique / facture numérique ? Et à quoi sert de tout changer pour aller vers la dématérialisation des factures ?
La facture électronique va unifier l’ensemble des systèmes de gestion des entreprises autour de règles communes et de protocoles identiques. La digitalisation franchit ainsi une nouvelle étape, avec son lot de gisements de productivité et d’accélération de la rotation du cash. Et à travers cette intégration inédite, c’est aussi la valeur de la donnée qui se trouve décuplée .