Paperless System

A Paperless System simplifies your document life cycle from creation to archiving. You track every exchange and monitor every action in real time. The system records validations, modifications, and approvals, ensuring full traceability and compliance.

By eliminating manual data entry, you reduce errors and improve data reliability. Electronic signatures secure your exchanges, guarantee document integrity, and strengthen relationships with partners.

The productivity gains generated by a Paperless System create a real return on investment. Printing, postage, and physical storage costs are significantly reduced.

Moreover, the native mobility of Sage X3 allows teams to access active and archived documents anytime, from any device, further improving operational efficiency.

Implementing a Paperless System optimises your organisation and streamlines business processes. It incorporates traceability of exchanges and action tracking. Data reliability improves by avoiding manual entry errors.

Electronic signatures make your relationships with partners more secure and guarantee document integrity.

Going paperless generates a measurable return on investment by reducing printing, postage, and storage costs.

Native mobility of Sage X3 allows staff to consult active and archived documents anytime.

Overall, a Paperless System enhances efficiency, reduces operational costs, improves compliance, and supports digital transformation initiatives across your organisation.

Achieve greater agility and efficiency with mobile applications integrated into your Paperless System. Business mobility continues to grow as new digital habits emerge. Employees use smartphones daily, and constant connectivity has become a standard way of working. Teams share information in real time, even outside company premises.

Thanks to advanced web services technology, Sage X3 operates securely through web browsers and mobile devices. Users access the system and all functions safely from any location, ensuring optimal performance.

The HTML5 interface offers intuitive navigation and easy personalisation, allowing even non-specialist users to work efficiently.

Real-time access improves customer experience, accelerates order placement, and reduces calls to accounting or warehouse teams.

Real-time access : Anytime, anywhere

Improve customer experience by giving your teams instant access to accurate customer and product information wherever they are. Sales representatives place orders faster and reduce calls to accounting or warehouse teams by accessing real-time data directly in the field.

TENOR

Tenor specialises in hosted EDI solutions and connects 1,300 customers with over 8,000 partners.
Tenor’s EDI Services integrate seamlessly with Sage X3, supporting your Paperless System by automating document exchanges with partners through the EDIBASE platform.

Partners

Tenor’s EDI Services solutions connect directly to Sage X3 through a standard SaaS integration programme.

In practice, the ERP Sage X3 generates a pivot file that the system automatically transfers to the EDIBASE platform hosted by Tenor. The platform converts the file into the required format and sends the message, such as a delivery note or invoice, using the partner’s communication protocol and network.

Conversely, commercial partners send EDI messages, including orders, forecasts, delivery notes and invoices, to the EDIBASE platform. The platform converts them into the Sage X3 format and transfers them directly into the ERP’s EDI module.

By encouraging supplier participation, your Paperless System automates critical financial processes. Staff can focus on strategic initiatives while reducing exceptions and optimising spending through real-time financial visibility.

Other advantages of paperless invoicing include:

Freeing staff to focus on strategic initiatives.
Significantly reducing exception management.
Optimising spending through real-time financial visibility.

Our automated document and character recognition solutions allow you to scan supplier invoices and automatically generate transactions in Sage X3. The system creates the invoice directly in the ERP without manual data entry, which accelerates processing and reduces errors.